Templates

Modified on Tue, 12 Nov at 12:18 PM

Templates

Inspect and Make share nearly identical features and are documented together. Inspect has the green themed color while Make has yellow.

A template is a workflow task assigned to a user or a team. Compared to a task, a template can be used multiple times by a Frontline Workplace user.

Templates store information regarding a particular workflow, a name, or comments. Once a task has been generated via the template list, it can be completed in Frontline Workplace. Administrators receive a log of the completed task data via the task list.

To access templates:

Click on Inspect / Make in the navigation menu on the left of the FCC dashboard.
Open the Templates tab.

Creating a new template

Click on Create Template.
A modal appears where the user needs to enter the Template details. Similar to creating a task, a name and a workflow are required to create a new template. Additionally, it is possible to assign multiple users and teams.

Name*: Unique name for the template
Workflow*: Workflow assigned to the template
Version: Available versions of the workflow
Tags: Identifier that allows users to view the task template from the "Task Tags" in the Frontline Workplace
Comment: Any note that the user or other administrators should see while viewing the template details
Selectable in task list?: Setting to allow users to select the template from the task list under "My Tasks" in the Frontline Workplace app (checked by default)
Teams: Available teams to assign the template to
Add Members*: Available users the task can be assigned to

Note: (*) marks mandatory details.

3. After defining the respective details, click on Save at the bottom right.

Editing a template

To edit a template, simply click on the desired item in the list, which will open the corresponding modal. This allows you to change the name, tags, and comments. Users can also add teams and members to whom the workflow will be assigned. Afterwards, click on Save to confirm the changes.

Print QR Code button generates a QR code for the workflow as a PDF document that can be downloaded and printed.
Copy Link button lets you copy a sharable link which can open the template in the Spatial Workplace app.
Delete Template button removes the template from the list.

Using the search and filter functions

Users can easily find a specific task by using the search feature available for the template list. Additionally, they can also filter the list by clicking on the corresponding button in the top right corner of the page. By doing so, users can filter templates by workflows, Users, Teams, and Tags.